Any show that is to provide EC results should have these organizations at a minimum visible mainly for confirmation purposes:

On the exhibitor screen you should have EC and EC License although EC License is for informative purposes only, not for storing data.

On the horse screen you should have EC and EC Life and EC Life is also just an informative field but it helps to show that a horse has been validated and it's also redundantly required by EC results.

Horse passport numbers should be entered in the EC box on the horse screen just like the rider Sport License Numbers go in the EC box on the exhibitor screen. Doesn't that make sense? The passport # in the horse details may or may not be the same number as what EC requires but the software treats the horse details passport # as just more horse trivia and not as an organization number. All organization numbers are treated the same way - by using the corresponding boxes on the horse or exhibitor screens.

Here's how to set the organizations for the horse and exhibitor screens:

There are three categories of organizations. Show organizations, exhibitor organizations, and horse organizations. Show organizations are those organizations that are affiliated with the current show and for which the software will perform non member checking if necessary. Exhibitor and horse organizations are those that appear on the respective exhibitor and horse screens.

To change any of the show, exhibitor, or horse lists of organizations:

Click Setup|Organizations and if you look at the bottom of the screen you will see that the organizations affiliated with the current show are listed.

To change your horse organizations click View|Filter|Horse. You can use the delete button to remove any organizations that are not wanted. Click View|Filter|All to see the list of all available organizations. Select as many organizations from the grid as you want. You can hold the CTRL key down while clicking non contiguous rows. When you've selected all the horse organizations that you want click Add and it will then show you your new list of horse organizations. You may move them up or down in the grid to determine the order in which they appear on the horse screen.

Follow the same instructions to add or remove exhibitor organizations or show organizations.

The online entry has room for only five organizations so the first five horse orgs and the first five exhibitor orgs are the only orgs that will appear or print on the entry form.

To edit your INI file start the software and click View|User Data. A Windows Explorer window should open and in the right pane there should be a file visible by the name of It's ShowTime!.ini. If you don't have file extensions showing it should say "Configuration Settings" in the type column if that's visible.

Edit the file (click on it and it should open in your default text editor - probably Notepad.

Add the following to the bottom of the file and then save it. Be sure to replace the EC_UserName with the show ID of your show and the password with whatever EC has given you.

[eResults]
EC_UserName=xxxxxx
EC_Password=yyyyyy
EC_SanctionLevel=Gold

[OrgStatus]
HorseOrg=EC
ExhibitorOrg=EC

The [eResults] stuff lets the software login to the EC website and verify horse and rider numbers and obtain additional information (EC lifetime numbers etc) for the electronic results.

The [OrgStatus] section is new and will cause the appearance of any horse or rider that comes back red or yellow to appear that way on the show entry screen as well as a reminder to get the correct numbers.

Below is a list of acceptable excuses for not having a valid number:

      WHEN @OrgNumber LIKE '%bel%' THEN '10'
      WHEN @OrgNumber LIKE '%fei%' THEN '10'
      WHEN @OrgNumber LIKE '%fra%' THEN '10'
      WHEN @OrgNumber LIKE '%gbr%' THEN '10'
      WHEN @OrgNumber LIKE '%ger%' THEN '10'
      WHEN @OrgNumber LIKE '%irl%' THEN '10'
      WHEN @OrgNumber LIKE '%lib%' THEN '10'
      WHEN @OrgNumber LIKE '%mex%' THEN '10'
      WHEN @OrgNumber LIKE '%ned%' THEN '10'
      WHEN @OrgNumber LIKE '%intl%' THEN '10'
      WHEN @OrgNumber LIKE '%us%' THEN '10'
      WHEN @OrgNumber LIKE '%temp%' THEN '20'
      WHEN @OrgNumber LIKE '%app%' THEN '25'
      WHEN @OrgNumber LIKE '%delay%' THEN '25'
      WHEN @OrgNumber LIKE '%hack%' THEN '30'
      WHEN @OrgNumber LIKE '%lead%' THEN '35'
      WHEN @OrgNumber LIKE '%child%' THEN '35'

When the info within the percent marks appears anywhere in a horse or rider number field the horse or rider add code to the right will be substituted. Anything else is invalid and EC will complain to both you and me about it.

One other source of potential error is putting the horse passport number into the passport # field on the horse details screen. The number should instead go into the horse EC number field just above the grid. I can fix this after the fact if it's already been done incorrectly.